lodging
Hotels
Hotels should be booked on Concur, the online booking tool or directly with the hotel. If booking directly with the hotel, ask for tax exemption (not all states allow for WI tax exemption).
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Booking methods
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Lodging maximums
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Payment for lodging
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Room deposits and guarantees
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Conferences and events
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Shared lodging
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Unlicensed facilities
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Campgrounds
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Extended lodging
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Documentation requirements*
You can request access to the Concur tool by talking with your adviser.
You MAY NOT book through any third party booking tools (Kayak, Expedia, etc)
House Rentals
To rent a house, you must work directly with the homeowner or a property management company.
If the owner or property manager allows for instant online booking, this is allowed as well. No third party booking (airbnb, etc).
For direct bookings with homeowner,
please send to your adviser:
1. A contract (to be approved by UW Purchasing)
2. An invoice
Advisers will get UW-Purchasing to sign the contracts and submit information to get the homeowner paid. It is the student leader's responsibility to send the homeowner a copy of the signed (by UW-Purchasing) contract.