

Department Card
Overview
Department Cards are a privilege. All purchasers are responsible for knowing the information below.
What is a Department Card?
A Department Card is a University-sanctioned credit card in the name of a UW Employee that can be used by designated individuals for business related purchases.
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Department card users must be authorized by their club to make purchases
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Each authorized purchaser must have signed the Department Card Authorized User Agreement Form. (below)
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Each card has a $5,000 single purchase limit and a $10,000 maximum cycle limit.
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All purchases require documentation. (Order Invoice, receipt, packing slip)
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Any purchase of food will require an event roster submission in addition to the documentation listed above.
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Each purchase requires pre-approval.
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You may not have sales tax on Department Card purchases.
Department Card Use
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Each purchase must be pre-approved by the Department Card holder.
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If the card is declined, fraud protection most likely kicked in. Please contact your advisor.
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Purchases must be free of sales tax.
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Cards cannot be saved by a vendor for recurring payments.
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Personal food, fireworks, and internal UW purchases are not allowed on Department Cards.
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Citations and fines cannot be paid via Department Cards.
Getting Department Card Authorized
You must read, accept, and sign all the conditions in the Authorization Form annually.