Department Card
Overview

Department Cards are a privilege. All purchasers are responsible for knowing the information below. 

What is a Department Card?

A Department Card is a University-sanctioned credit card in the name of a UW Employee that can be used by designated individuals for business related purchases.
 

• Department card users must be authorized by their club to make purchases

• Each authorized purchaser must have signed the Department Card Authorized User Agreement Form. (below) 

• Each card has a $5,000 single purchase limit and a $10,000 maximum cycle limit. 

• All purchases require documentation. (Order Invoice, receipt, packing slip)

• Any purchase of food will require an event roster submission in addition to the documentation listed above.

• Each purchase requires pre-approval.

• You may not have sales tax on Department Card purchases.
  
   

Department Card Use

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• Each purchase must be pre-approved by the Department Card holder.

• If the card is declined, fraud protection most likely kicked in. Please contact your advisor.

• Purchases must be free of sales tax.

• Cards cannot be saved by a vendor for recurring payments.

• Personal food, fireworks, and internal UW purchases are not allowed on Department Cards.

• Citations and fines cannot be paid via Department Cards.

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Getting Department Card Authorized

You must read, accept, and sign all the conditions in the Authorization Form annually.​