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Department Card Checkout
1. Submit a request. Each purchase needs its own request, except travel requests.
2. Cardholders will approve or deny requests. An email is automatically sent to the requester with card pick-up information.
3. Reply-all to the approval email with all documentation and receipts.
Department Card Documentation and Best Practices
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For each purchase, ensure that sales tax isn't included.
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Make sure the receipt is itemized.
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If food was purchased, make sure you provide a list of participants in your response to the approval email.
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All packages must be shipped to the Outdoor UW office with Outdoor UW in the attention lines.
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For lodging, please submit the address, date of lodging, and a participant list.
Missing Receipt form
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If you lost a receipt please contact your advisor and provide the Missing Receipt form.
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