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Department Card Checkout


1. Submit a request. Each purchase needs its own request, except travel requests.



2. Cardholders will approve or deny requests. An email is automatically sent to the requester with card pick-up information.


3. Reply-all to the approval email with all documentation and receipts.

Department Card Documentation and Best Practices

  • For each purchase, ensure that sales tax isn't included.

  • Make sure the receipt is itemized.

  • If food was purchased, make sure you provide a list of participants in your response to the approval email.

  • All packages must be shipped to the Outdoor UW office with Outdoor UW in the attention lines.

  • For lodging, please submit the address, date of lodging, and a participant list.

Missing Receipt form

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