Reimbursements

What is a Reimbursement?

A Reimbursement is when someone makes an out-of-pocket purchase on behalf of the university and requests to be compensated for the expenses.

E-Reimbursements

Our reimbursement software recently transitioned to E-Reimbursement.

 

Non-UW employees, in order to be reimbursed, must assign a delegate to create an expense report in E-Reimbursement on their behalf.

 

UW Employees can access the E-Reimbursement platform and create expense reports.

For more information on this process, please contact your adviser or the Financial Specialist.

ReImbursements for non-Employees

Used personal funds on club purchase? Collect the itemized receipt and any other documentation.

Come into OUW Office and fill out a "Non-Employee Profile Set-up Form," and hand it to your adviser.

Adviser submits expense information into the

E-Reimbursement system.

Additional information may be requested to complete this.

Univesity Business Services completes the reimbursement request and sends funds to purchaser.

ReImbursements for Employees

Used personal funds on club purchase? Collect the itemized receipt and any other documentation.

Employees have access to E-Reimbursement. Login and create an expense report.

Employee inputs all information and submits the expense report. Print report summary and bring it to your adviser to sign.

Univesity Business Services completes the reimbursement request and sends funds to purchaser.

The University recently switched from the GET Expense reimbursement tool to exclusively using E-Reimbursement. There are currently processes still in development at different levels of the organization. To get more information on using this service, please visit:

https://businessservices.wisc.edu/travel-reimbursement/getting-reimbursed/

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